Actions and capabilities of Form-centric AEM Workflows on OSGi and AEM Forms JEE workflows actions-and-capabilities-of-form-centric-aem-workflows-on-osgi-and-aem-forms-jee-workflows

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AEM 6.4 has reached the end of extended support and this documentation is no longer updated. For further details, see our technical support periods. Find the supported versions here.

AEM Inbox and HTML Workspace aem-inbox-and-html-workspace

AEM Inbox is used to run and monitor Forms-centric AEM Workflows on OSGi. HTML Workspace allows you to run and monitor AEM Forms JEE Workflows. The following table lists important actions available in AEM Inbox for Forms-centric AEM Workflows on OSGi and in HTML Workspace for AEM Forms JEE Workflows.

Actions
AEM Inbox
HTML Workspace
Starting a process, task, or form application
Supported
Supported
Submitting tasks
Supported
Supported
Assigning a task to a group
Supported
Supported
Submitting to multiple routes
Supported
Supported
Tracking tasks history and task summary
Supported
Supported
Email notifications
Supported
Supported
Reassigning tasks
Supported
Supported
Field level attachments for adaptive forms
Supported
Not Supported
Calendar view
Supported
Not Supported
Task level comments
Supported
Not Supported
Queues (shared personal queue, Claim tasks from queue)
Not Supported
Supported
Out-of-office notification
Not Supported
Supported
Assigning a task to multiple users
Not Supported
Supported

Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows form-centric-aem-workflows-on-osgi-and-aem-forms-jee-workflows

Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows (AEM Forms on JEE Process Management) have a different set of capabilities. The following table lists important capabilities and support available for the capabilities in Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows:

Capabilities
Form-centric AEM Workflows on OSGi
AEM Forms JEE Workflows
Adaptive Forms
Supported
Supported
Integration with other AEM solutions
Supported
Supported
Scribble Signature
Supported
Supported
Custom email templates
Supported
Supported
Defining task priority
Supported
Supported
Time out a task after due date
Supported
Supported
Loops within workflow
Supported
Supported
Dynamically choosing an assignee
Supported
Supported
Using custom metadata
Supported
Supported
E-signature (Acrobat Sign)
Supported [1]
Supported [5]
Manage task and form applications
Supported [2]
Supported [2]
Document Services
Supported [3]
Supported [3]
Render completed task as adaptive form or PDF document
Supported
Supported [4]
Integration with Correspondence Management
Supported
Supported
Reset button
Supported
Not Supported
Workflow stages
Supported
Not Supported
Read-only adaptive forms
Supported
Not Supported
Hiding the default save button
Supported
Not Supported
Granular control over workflow details section
Supported
Not Supported
HTML5 Forms, Interactive PDF Forms, Form Set
Not Supported
Supported
Process Reporting
Not Supported
Supported
Digital Signature
Supported
Supported
Startpoint categories
Not Supported
Supported
Bulk task approval
Not Supported
Supported
Save draft with a custom name
Not Supported
Supported
Initiate a process with existing process data
Not Supported
Supported
Saving a startpoint as a draft
Not Supported
Supported
User avatar
Supported
Supported
Manager view
Not Supported
Supported
Search templates
Not Supported
Supported
Integration with third-party applications
Supported [6]
Supported
Task-level attachments for workflow application or startpoint
Not Supported
Supported
Reminder email
Not Supported
Supported
Change title on task timeout
Not Supported
Supported
Email on task delegation and task claim
Not Supported
Supported
Send an email at the end of the workflow
Supported [7]
Supported
Delegate between disjoint groups
Not Supported
Supported
Call a Web service from a workflow
Supported [6]
Supported
XSLT Transform
Not Supported
Supported
Gateways, NO WAIT
Supported
Supported
OR, AND Split
Not Supported
Supported
Dynamic task priority
Not Supported
Not Supported
  1. You can use Form-centric AEM Workflows on OSGi to sign an already filled adaptive form. Form-centric AEM Workflows on OSGi supports out of the form signing. The in-form signing experience is not supported.

  2. You require access to AEM Inbox to run and monitor AEM Forms OSGi AEM Workflows and HTML Workspace to run and monitor AEM Forms JEE Workflows.

  3. Native AEM Forms Document Services are available for both Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows. AEM Workflow uses native document services for Form-centric AEM Workflows on OSGi and AEM Forms JEE (Process Management) Workflows.

  4. AEM Forms JEE Workflows can only render an adaptive form. It does not support rendering an adaptive form as a PDF document.

  5. AEM forms JEE Workflows do not have a separate step for Acrobat Sign. You require an Acrobat Sign enabled adaptive form for AEM forms JEE Workflows. For more details, see Acrobat Sign documentation.

  6. You can use the Invoke Form Data Model Service step to invoke a web-service service and post or retrieve data from a third-party application.

  7. You can use the Send Email step to send emails.

Differences between AEM Inbox and AEM Forms app features differences-between-aem-inbox-and-aem-forms-app-features

Two of the prominent ways to launch a Forms-centric workflow are using AEM Inbox and AEM Forms app. The capabilities of AEM Inbox and AEM Forms app, however, differ. AEM Inbox works only with Forms-centric workflows while the AEM Forms app works with both Forms-centric workflows as well as process management.

The following table lists the capabilities of AEM Inbox and AEM Forms app:

Actions
AEM Inbox
AEM Forms App
Starting a form application
Supported
Supported
Submitting tasks
Supported
Supported
Delegating tasks
Supported
Not Supported
Tracking tasks history and task summary
Supported
Not Supported
Adding task level attachments
Supported
Supported
Viewing task level attachments
Supported
Supported
Adding field level attachments
Supported
Supported
Displaying the calendar view
Supported
Not Supported
Adding comments
Supported
Supported
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