Guest Access to Brand Portal
AEM Brand portal allows guest access to the portal. A guest user doesn't need credentials to enter the portal and has access to the public assets (and collections) of the portal. Users in the guest session can add assets to their lightbox (private collection) and download the same until their session lasts, which is 2 hours from the beginning of the session unless the guest user chooses to [End Session] .
Guest access functionality enables organizations to quickly share approved assets with the intended audience at scale without having to onboard them. Brand Portal 6.4.2 onwards is equipped to serve multiple concurrent guest users, which is 10% of the total user quota per organization. Allowing guest access saves time to manage and on-board scores of users who need to use limited functionalities on Brand Portal. Organizations can enable (or disable) guest access on Brand Portal account of the organization using
Allow Guest Accessoption from
Accesssettings in the administrative tools panel.
Begin guest session
To enter Brand Portal anonymously, select
Click herecorresponding to
Guest Access?on Brand Portal welcome screen. Users need not seek access and wait for the administrator to authenticate them to grant access to use the Brand Portal.
Guest session duration
A guest user session remains active for 2 hours. This means that the state of the Lightbox is preserved until 1 hour from the session start time, and after 2 hours the current guest session restarts so the Lightbox state is lost. For example, a guest user logs in to the Brand Portal at 1500 hours and adds assets to Lightbox for download at 16:50 hours. If the user doesn't download the Lightbox collection (or its assets) before 17:00 hours, the Lightbox will become empty as the user will have to restart the session at the end of 1 hour (that is 1700 hours).
Concurrent guest sessions allowed
The number of concurrent guest sessions is limited to 10% of the total user quota per organization. This means for an organization having user quota of 200, maximum 20 guest users can work at the same time. The 21st user is denied access, and can access as a guest only if the session of any of the 20 active guest users ends.
Guest user interaction with Brand Portal
Guest user capabilities
Guest users can access public assets on Brand Portal, and also have few restrictions as discussed further.
Guest users can:
- access all the public folders and collections meant for all the Brand Portal users.
- browse members, detail page, and have full asset view of the members of all the public folders and collections.
- search assets across public folders and collections.
- add assets to lightbox collection. These changes to the collection persist during the session.
- download assets directly or through lightbox collection.
Guest users cannot:
- create collections and saved searches, or share them further.
- access folder and collections settings.
- share assets as links.
Download assets in guest session
Guest users can directly download assets shared publically or exclusively with guest users on Brand Portal. Guest users can also add assets to Lightbox (public collection), and download the Lightbox collection before their session expires.
To download assets and collections, use the download icon from:
- quick action thumbnails, which appear on hovering over the asset or collection
- the toolbar at the top, which appears on selecting the asset or collection
Enable download accelerationon Download dialog lets you enhance the download performance .
Exit guest session
To exit a guest session, use
End Sessionfrom the options available in the header. However, if the browser tab-used for the guest session-is inactive then the session automatically expires after two hours of inactivity.
Monitoring guest user activities
Administrators can monitor guest user interaction with the Brand Portal. Reports generated in Brand Portal can provide key insights into guest user activities. For example,
Downloadreport can be used to track the count of assets downloaded by the guest user.
User Loginsreport can inform when did the guest user last logged in to the portal and frequency of logins in a specified duration.