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Share and distribute assets managed in Experience Manager

Adobe Experience Manager (AEM) Assets lets you share assets, folders, and collections with members of your organization and external entities, including partners and vendors. Use the following methods to share assets from Experience Manager Assets as a Cloud Service:
  • Share as a link.
  • Download assets and share separately.
  • Share via AEM desktop app.
  • Share via Adobe Asset Link.
  • (Upcoming functionality) Share using Brand Portal.

Download and share assets

Users can download some assets and share these outside of Experience Manager. For more information, see how to search assets , how to download assets , and how to download collections

Share assets with creative professionals

Marketers and line-of-business users can easily share approved assets with their creative professionals using,
  • AEM desktop app : The app works on Windows and Mac. See desktop app overview . To know how any authorized desktop user can easily access the shared assets, see browse, search, and preview assets . The desktop users can create assets and share it back with their counterparts who are AEM users, for example, by uploading new images. See upload assets using desktop app .
  • Adobe Asset Link : The creative professionals can search and use assets directly from within Adobe InDesign, Adobe Illustrator, and Adobe Photoshop.

Configure asset sharing

The different options to share the assets require specific configuration and have specific prerequisites.

Configure maximum data size

When you download assets from the link shared using the Link Sharing feature, AEM compresses the asset hierarchy from the repository and then returns the asset in a ZIP file. However, in the absence of limits to the amount of data that can be compressed in a ZIP file, huge amounts of data is subjected to compression, which causes out of memory errors in JVM. To secure the system from a potential denial of service attack due to this situation, you can configure the maximum size of the downloaded files. If uncompressed size of the asset exceeds the configured value, asset download requests are rejected. The default value is 100 MB.
  1. Click/Tap the AEM logo and then go to Tools > Operations > Web Console .
  2. From the web console, locate the Day CQ DAM Adhoc Asset Share Proxy Servlet configuration.
  3. Open the configuration in edit mode, and modify the value of the Max Content Size (uncompressed) parameter.
  4. Save the changes.

Enable desktop actions to use with desktop app

From within the Assets user interface in a browser, you can explore the asset locations or check-out and open the asset for editing in your desktop application. These options are called desktop actions and to enable it, see enable desktop actions in AEM web interface .

Best practices and troubleshooting

  • Asset folders or collections that contain a whitespace in their name may not get shared.
  • If users cannot download the shared assets, check with your AEM administrator what the download limits are.