Using Brand Portal with AEM Assets
Walk throughs of the AEM Author and AEM Assets Brand Portal integration.
Brand Portal 6.4.4 features and enhancements
Brand Portal 6.4.4 release focuses on enhancements to text search and top customer requests.
Brand Portal 6.4.4 onwards supports partial text search on property predicate in filtering pane. To allow partial text search you need to enable Partial Search in Property Predicate in the search form.
Read on to know more about partial text search and wildcard search.
Partial phrase search
You can now search for assets by specifying only a part—that is a word or two—of the searched phrase in filtering pane.
Use case : Partial phrase search is helpful when you are unsure of the exact combination of words occurring in the searched phrase.
For example, if your search form in Brand Portal uses Property Predicate for partial search on assets title, then specifying the term camp returns all the assets with the word camp in their title phrase.
The Brand Portal allows using the asterisk (*) in search query along with a part of the word in your searched phrase.
Use case :If you are not sure of the exact words occurring in the searched phrase, you can use a wildcard search to fill the gaps in your search query.
For example, specifying climb* returns all the assets having words beginning with the characters climb in their title phrase if search form in Brand Portal uses Property Predicate for partial search on assets title.
- *climb returns all the assets having words ending with characters climb in their title phrase.
- *climb* returns all the assets having words comprising the characters climb in their title phrase.
Enable Folder Hierarchy
Administrators can now configure how the folders are shown to non-admin users (Editors, Viewers, and Guest Users) on login. Enable Folder Hierarchy configuration is added in General Settings, in the admin tools panel. If the configuration is:
- Enabled, the folder tree starting from the root folder is visible to non-admin users. Thus, granting them a navigation experience similar to administrators.
- Disabled, only the shared folders are displayed on the landing page.
Enable Folder Hierarchy functionality (when enabled) helps you differentiate the folders with the same names shared from different hierarchies. On logging in, non-admin users now see the virtual parent (and ancestor) folders of the shared folders.
The shared folders are organized within the respective directories in virtual folders. You can recognize these virtual folders with a lock icon.
Note that the default thumbnail of the virtual folders is the thumbnail image of the first shared folder.
Dynamic Media video renditions support
Users whose AEM Author instance is on Dynamic Media hybrid mode can preview and download the dynamic media renditions, in addition to the original video files.
To allow preview and download of dynamic media renditions on specific tenant accounts, administrators need to specify Dynamic Media Configuration (video service URL (DM-Gateway URL) and registration ID to fetch the dynamic video) in Video configuration from admin tools panel.
Dynamic Media videos can be previewed on:
- Asset details page
- Asset's card view
- Link share preview page
Dynamic Media Video encodes can be downloaded from:
- Brand Portal
- Shared link
Scheduled publish to Brand Portal
Assets (and folders) publish workflow from AEM (220.127.116.11) Author instance to Brand Portal can be scheduled for a later date, time.
Similarly, published assets can be removed from the portal at a later date (time), by scheduling the Unpublish from Brand Portal workflow.
Configurable tenant alias in URL
Organizations can get their portal URL customized, by having an alternate prefix in the URL. To get an alias for tenant name in their existing portal URL, organizations need to contact Adobe support.
Note that only the prefix of the Brand Portal URL can be customized and not the entire URL. For example, an organization with existing domain geomettrix.brand-portal.adobe.com can get geomettrixinc.brand-portal.adobe.com created on request.
However, AEM Author instance can be configured only with the tenant id URL and not with tenant alias (alternate) URL.
Use case : Organizations can meet their branding needs by getting the portal URL customized, instead of sticking to the URL provided by Adobe.
Brand Portal 6.4.2 features and enhancements
AEM Brand portal allows guest access to the portal. A guest user doesn't require credentials to enter the portal and can access and download all the public folders and collections. Guest users can add assets to their lightbox (private collection) and download the same. They can also view smart tag search and search predicates set by administrators. The guest session does not allow users to create collections and saved searches or share them further, access folder and collections settings, and share assets as links.
Brand Portal users can leverage Aspera based fast downloads to get speeds up to 25x faster and enjoy a seamless download experience irrespective of their location across the globe. To download the assets faster from Brand Portal or shared link, users need to select Enable Download Acceleration option in download dialog, provided download acceleration is enabled on their organization.
User Login Report
A new report, to track user logins, has been introduced. The User Logins report can be instrumental in enabling organizations to audit and keep a check on the delegated administrators and other users of Brand Portal.
The report logs display names, email IDs, personas (admin, viewer, editor, guest), groups, last login, activity status, and login count of each user from Brand Portal 6.4.2 deployment until the time of report generationAccess to Original Renditions
Access to Original Renditions
Administrators can restrict user access to original image files (jpeg, tiff, png, bmp, gif, pjpeg, x-portable-anymap, x-portable-bitmap, x-portable-graymap, x-portable-pixmap, x-rgb, x-xbitmap, x-xpixmap, x-icon, image/photoshop, image/x-photoshop, psd, image/vnd.adobe.photoshop) and give access to low-resolution renditions which they download from Brand Portal or shared link. This access can be controlled at user group level from Groups tab of User Roles page in admin tools panel.
Six new configurations are added for administrators to enable/disable following functionalities on specific tenants:
- Allow Guest Access
- Allow users to request access to Brand Portal
- Allow administrators to delete assets from Brand Portal
- Allow creation of public collections
- Allow creation of public smart collections
- Allow Download Acceleration
- Folder hierarchy path on card and list views — enables users to know the location of the folders stored within a Brand Portal instance. Helps users to differentiate folders having same name within different folder hierarchy.
- Overview option — provides non-admin users metadata about the asset/folder by selecting the asset/folder and then selecting the overview option from the toolbar. Currently, displays title, date created and path
Adobe I/O Hosts UI to configure oAuth Integrations
Brand Portal 6.4.2 onwards uses Adobe I/O https://legacy-oauth.cloud.adobe.io/ interface to create JWT application, which enables configuring oAuth integrations to allow AEM Assets integration with Brand Portal. Previously, the UI for configuring OAuth integrations was hosted in https://marketing.adobe.com/developer/ . To know more about integrating AEM Assets with Brand Portal for publishing assets and collections to Brand Portal refer Configure AEM Assets integration with Brand Portal .
Brand Portal 6.3.2 features and enhancements
Brand Portal 6.3.1 includes new and enhanced functionality oriented toward aligning Brand Portal with AEM.
- Omni search capability lets you perform a quick search for assets and files within BP.
- Omni search also provides an option to search for assets within a specific folder or location
- Automatic keyword suggestions to make search easier
- Improve your omni-search with additional filters. Option to save the search result into a Smart Collection for you to re-visit your search at a later time.
- Supports smart tagged asset search
- AEM Smart tagged assets can be shared from AEM to BP and use smart tags for asset search within BP.
File Sharing Improvements
- The user can share an asset using the link share option.
- While sharing assets, the user gets to set an expiry date for each asset. Provides users more control over the assets shared.
- An external user with Asset share link can download the image and view its properties.
- The original nested folder hierarchy is preserved for downloaded asset folders.
Reporting and Administrative Capabilities
- Metadata schema from AEM Assets can now be published from AEM to BP.
- Administrators can create and manage three types of reports—assets downloaded, expired, and published
- Ability to configure the column that needs to be included in the report.
- Create Image Presets for assets within BP.
- Ability to modify Admin Search Rail Form or Search Forms to include additional filtering options.
- Update and preview custom wallpaper for your brand
- Usage report to know about the number of users, storage space used and total assets.